OA System Solution: Official Document Should Be Professional.

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The function of < p > document must also exist independently in OA system. It should not be mixed with workflow function. This is very unprofessional.

Moreover, for the demanding users, it is impossible to fully meet the management needs by mixing official documents into workflow.

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< p > in the leading Alex Hua Tian power OA system, the functional module of official document is independent. From its functional structure diagram, we can see that these functions must be perfected independently.

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< p > carrying out document management in OA system is a perfect embodiment of office automation (paperless office).

The dispatch management is the automatic management of the dispatch process within the unit. The drafting staff selects the corresponding dispatch template and approval process according to the type of the document, and issues relevant leaders for examination, review, countersigning, issuing and so on.

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< p > next, the office files, registers, numbered, sets and seals the documents, and carries out the issuance of documents (distribution, sending and finishing). Finally, the official documents manager files the official documents.

Of course, it can also be archived automatically by the OA system.

In the entire dispatch process, the leader in charge can manage and supervise the documents.

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< p > document writing is a very meticulous and standardized work. Therefore, the designers of < a href= "//www.sjfzxm.com/news/index_c.asp" > OA system < /a > can not be careless. We need to consider every detail. Taking the two functional points of Alex Hua Tian power OA system as the example, we can see the rich connotation of dispatch management.

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< p > in the dispatch monitoring function, the leader can see all the issuing documents that are being examined and approved, including checking the sending information, the current state, the current process, and approving the circulation records, etc., and simultaneously, multiple documents can be distributed or forwarded to the relevant personnel.

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< p > < < a href= > //www.sjfzxm.com/news/index_c.asp > > < /a > in the examination and approval can change the current approver, end the examination and approval, and urge the operation, etc., the archiving order can be filed or pferred to the document center.

In addition, the erroneous dispatch list can be deleted, and the deleted document can also be viewed in the recycle bin and thoroughly deleted or restored according to the actual situation.

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< p > < a href= > //www.sjfzxm.com/news/index_c.asp > > Library > /a > OA system automatically makes a comprehensive backup of the documents that have been examined and approved.

All completed approval flow records will be displayed in the module, including approval start and end time, flow code and so on.

You can also publish the selected files to the desktop of the OA system for the authorized person to view, and to release the error or no longer need to publish the files can be directly revoked.

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< p > in other respects, some basic requirements of official documents must not be lacking.

For example, delivery documents must support both WORD documents and HTML forms; processes must support branching processes, concurrent processes, process nesting, and various complex processes such as co operation and joint operation; approval process must support trace retention, electronic seal, handwritten signature and full text annotation; after approval, support must be maintained for publishing network.

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P > because the function of the document is based on the function of the workflow, the perfection of the function of the document management depends to a great extent on the maturity and the advanced of the workflow function.

For Alex Hua Tian power OA system, which is called "workflow management expert", the design of receiving and sending management functions will naturally be familiar with.

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