What Are The Incompatible Positions With Accounting?

In the Internal Accounting Control Standard issued by the Ministry of Finance, propose "Incompatible separation of duties".

Incompatible duties refer to those who to serve as , which may not only lead to mistakes and malpractices, but also cover up their mistakes and malpractices. The core of incompatible job separation is "internal containment", which requires that every economic business should be handled by two or more departments or personnel, so that the work of a single person or department must be consistent or linked with the work of other people or departments, and subject to their supervision and constraints. The establishment and implementation of the internal control system must follow the principle of incompatible job division, which includes:

① Each business cannot be handled by one person;

② In charge of money, accounts and materials, for example, the warehouse keeper is responsible for the receipt, distribution, storage and management of raw materials, and is responsible for registering the quantity of raw materials, while the accounting personnel are responsible for the related accounting treatment;

③ There is a sound and strict voucher system.

Generally, the economic business of the unit activity Generally, it can be divided into five steps: authorization, issuance, approval, implementation and recording. If each of the above steps is implemented or executed by relatively independent personnel or departments, it can ensure the separation of incompatible duties, so as to facilitate the play of internal control. In summary, the main incompatible posts that should be separated within the unit are:

① The roles authorized to carry out an economic business and those to carry out the business should be separated. For example, a person who has the authority to decide or approve material purchase cannot concurrently serve as a purchaser.

② The duties of executing certain economic businesses and auditing these economic businesses should be separated. For example, the person who fills in the sales invoice cannot be the auditor at the same time.

③ The duties of executing an economic business and recording the business should be separated. For example, a salesperson cannot concurrently work as an accountant and bookkeeper.

④ The duties of keeping certain property and materials and recording them should be separated, for example, the cashier and bookkeeper in the accounting department should be separated, and they can't hold the post concurrently.

⑤ The duties of keeping certain property and materials and checking the actual amount and account amount shall be separated.

⑥ The job of recording sub ledger and general ledger should be separated.

⑦ The functions of journal registration and general ledger registration should be separated.